Privacy Policy – UP Diliman Gender Office

Privacy Policy
University of the Philippines Diliman – Gender Office
Effective Date: July 9, 2025

The UP Diliman Gender Office (UPDGO) is committed to protecting the privacy of all individuals who interact with us through our website. This Privacy Policy explains how we collect, use, and safeguard your personal data in accordance with the Data Privacy Act of 2012 (Republic Act 10173) and related laws.

1. Collection of Personal Data

We may collect personal information when you:

Contact us through our website forms or email
Register for events, seminars, or webinars
Subscribe to our newsletters or updates
Participate in surveys or feedback campaigns

Personal data may include, but is not limited to:

Full name
Email address
Contact number
Affiliation (e.g., student, faculty, staff)
Gender (if voluntarily disclosed for advocacy purposes)
Any other information voluntarily provided

We collect only data that is necessary for our operations and services.

2. Use of Personal Data

Your personal information will be used only for the following purposes:

Responding to your inquiries or requests
Processing registration or participation in UPDGO programs
Sending relevant updates, advisories, or newsletters
Analyzing feedback to improve our services
Ensuring appropriate documentation and reporting for gender-related advocacy

3. Data Sharing and Disclosure

We do not sell, lease, or trade your personal data. Your data may be shared only with:

Authorized UP Diliman offices for coordination or reporting
Government agencies, only if required by law or lawful order
Third-party service providers engaged for legitimate UPDGO functions (e.g., event platforms), with strict confidentiality agreements in place

4. Data Retention

Personal data will be retained only for as long as necessary to fulfill the purposes stated above or as required by applicable laws and university policies.

5. Security Measures

We implement appropriate organizational, technical, and physical safeguards to protect your data from unauthorized access, disclosure, alteration, or destruction.

6. Your Rights

In accordance with the Data Privacy Act, you have the right to:

Be informed about how your data is collected and used
Access your personal data held by us
Object to or withdraw consent for data processing
Request correction or deletion of inaccurate or outdated information
File a complaint with the National Privacy Commission, if warranted

7. Website Analytics and Cookies

Our website may use tools like Google Analytics to track general usage patterns (e.g., number of visitors, page views). This data is anonymous and used solely for website improvement.

We may also use cookies to enhance user experience. You may choose to disable cookies via your browser settings.

8. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of such sites. We encourage you to review their privacy policies.

9. Policy Updates

This Privacy Policy may be updated from time to time to reflect changes in the law or our services. Updates will be posted on this page with the “Effective Date” clearly indicated.